Military Hipaa Violations - Since its implementation in 1996, the Health Insurance Portability and Accountability Act (HIPAA) has aimed to provide patients with privacy rights, protect patients' sensitive and personal health data from threats and attacks, modernize the flow of healthcare data, and simplify healthcare administration. and prevent health care fraud.
HIPAA provisions go through regular updates to adapt to new technologies and changing circumstances. Companies prioritizing HIPAA compliance and protecting PHI—or “protected health information”—also face many obstacles that require constant attention and the ability to act quickly on data processes and practices.
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In addition to regular updates in the law, these challenges include the constant attack threats of highly searchable data, interoperability issues, massive flow of patient data every day and many more.
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HIPAA is a federal regulation that applies to healthcare organizations and their affiliates and subcontractors. Regulated and enforced by the Department of Health and Human Services (HHS) Office for Civil Rights (OCR)—as well as some state regulatory agencies—HIPAA refers to these entities as "covered entities."
To effectively protect patient data, healthcare organizations must first be able to identify what does and does not qualify as PHI under HIPAA.
PHI is any medical information – past, present or future – that can identify an individual, or that is created, used or disclosed in the process of providing health care. PHI can reside in any physical or electronic records about individuals' medical, physical, or mental health conditions — and can also include verbal conversations between patients and providers.
Data that is considered PHI under HIPAA may fall into a different category of personal information under other regulations. For example, a Social Security Number may qualify as PII (Personally Identifiable Information) under the EU's General Data Protection Regulation (GDPR) under the California Consumer Privacy Act (CCPA) and PI (Personal Information), it would be considered a PHI identifier. is HIPAA compliant.
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To effectively manage sensitive data—especially those covered by more than one regulation—organizations must adopt technology that can automatically locate, classify, map, and catalog all sensitive data and PHI across the entire data ecosystem with comprehensive coverage of all data systems and sources. .
’s platform solution takes a machine learning-based approach to automatically categorize and tag all PHI, ePHI, HIPAA and sensitive data – by regulation, document type, policy, attributes, personal, and more.
Privacy rules under HIPAA give individuals the right to their health information. Patients have a legal right to access and obtain copies of their health records - and request that inaccurate or outdated information be corrected.
The Privacy Rule requires covered health organizations to take reasonable steps to ensure patient privacy, track disclosures, disclose only the minimum information necessary to perform a particular function, and notify individuals of their use of PHI.
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HIPAA requirements also state that covered entities must train employees on how to handle PHI — and appoint a privacy officer to receive complaints about inaccurate PHI.
While most disclosures require written authorization from the individual, HIPAA allows covered entities to disclose PHI without express consent to facilitate treatment, payment or health care operations.
Organizations need complete coverage of all their data, everywhere, ensuring patient privacy, to accurately disclose data to the right people at the right time.
Enables organizations to know their data – all of it, in all types, in any language, in the data center or in the cloud, structured or unstructured, at rest or at speed, at petabyte scale – and enables workflows to delete redundant, obsolete, or trivial (ROT) data. It covers files and documents, images and mail, big data, and more – no matter how siled, hidden, legacy or hard-to-find the data.
What Steps Should You Take For Hipaa Compliance?
The security rules under HIPAA cover three areas – and covering entities use best practices to protect PHI and ePHI (electronically protected health information) in the following areas:
Essentially, the Security Rule requires organizations to protect records, encrypt data, protect against breaches and malicious attacks, prevent loss or theft of devices, train employees in good security practices, protect PHI with third parties, and dispose of records when appropriate. Other requirements.
With its scalable and extensible data protection functionality, healthcare organizations can reduce risk by effectively protecting sensitive PHI per security rule requirements – and leverage improved workflows to take action against high-risk and over-exposed data. Gain high-level consensus analytics around targeted data sets by category and type, and monitor users with access to large, sensitive data sets.
The HIPAA Breach Notification Rule requires covered entities that experience a data breach to report the incident. HIPAA requirements vary depending on how many patients are affected.
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The Breach Data Investigation application empowers healthcare organizations to determine the full extent of a data breach, know whose data has been affected, implement an incident response plan and maintain reporting standards for both regulators and affected individuals – all essential deadlines for HIPAA compliance. inside .
When covered entities fail to comply with one or more of HIPAA's provisions, they can pay substantial fines and penalties. HIPAA violations fall into four levels depending on:
Depending on the level, financial penalties range from a minimum fine of $100 per violation to a fine of $50,000 per violation. There are hundreds of possible reasons for a breach, but some common reasons include:
With this, healthcare organizations can keep up-to-date information on detailed records and audits of information systems – and report on HIPAA compliance.
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Internal audits and self-reporting uncover many HIPAA violations. In addition, OCR – HIPAA's main enforcement agency – prioritizes investigations of covered entities that report a breach of 500 or more records. OCR also conducts periodic audits of HIPAA-covered entities and business associates.
State attorneys general can also investigate violations. These investigations are often conducted as a result of responding to reports of potential HIPAA violations and breaches of patient records.
Compliance with HIPAA requirements starts with technology—and not just any technology, but the right one for comprehensive, continuous compliance.
To address the HIPAA Privacy Rule, the HIPAA Security Rule, and the HIPAA Breach Notification Rule all at once, healthcare organizations and their affiliates must implement and operate a single data intelligence technology with an automated, deep search base for complete visibility into their data.
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’s single platform solution – scalable, extensible and complete with future-proof functionality – enables healthcare organizations to begin meeting HIPAA requirements now. With, you can:
Know your data: Traditional search looks at only one type of data. A targeted search only finds data you already know. Deep Data is based on search that gives you visibility into all your data, everywhere.
Get complete data coverage: Identify, categorize, map, catalog and act on all your data across the organization – no matter how dark, legacy, siled or hidden.
Monitor data quality: Ensure data is fit for purpose and HIPAA compliant by proactively monitoring its consistency, accuracy, completeness and validity in a unified view.
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Reduce Risk - Everywhere: Reduce the risk of PHI with risk scoring, flag data flow and access patterns, and continuous file access monitoring.
Get a single view: Automatically catalog sensitive patient data with deep data insights, including active metadata and taxonomy—all within a single pane.
Scale and expand: With platform solutions and extensible application frameworks, healthcare organizations can act quickly on regulatory changes and essentially future-proof data privacy, security and HIPAA compliance efforts.
Next Step: View a free demo to see how your specific needs and requirements can be tailored to empower your healthcare organization to achieve continuous HIPAA compliance – right now.
